TRACK AND STORE YOUR STUFF
The size and quantity of data increases every day, let's talk about the best way to handle it for your business
Document Management is the control of an organization's documents and their lifecycle, including how and when documents are created, reviewed, published, utilized, retained and destroyed.
A well-designed document management system is flexible enough to support both rigid workflows around document and other record creation, retention and destruction, thus ensuring that you meet your legal obligations, as well as a more loosely structured environment that may better support collaboration.
In the past, document management was a challenge most likely tackled by larger organizations due to the sheer volume of documents they were required to manage. Document Management Software was also priced to fit larger organizations budgets.
Smaller organizations and teams are however increasingly requiring better control of their document lifecycle.
Global compliance requirements, geographically dispersed teams and a desire to more effectively manage knowledge, are all challenges faced by large and small organizations alike.
One solution is Knowledge Tree, an industrial strength document management system that is flexible enough to have enterprise use in businesses as varied as construction management to medical and legal offices.
Knowledge Tree allows for complete control of all your workflows, archival needs and day to day track and change procedures. All through a friendly browser-based front end that is easy to learn and easy to expand.
Enterprises often find themselves not only in need of a robust network environment, but also a robust and flexible storage system for all types of files. From documents to pictures, videos and audio clips. Sometimes a simple file structure isn't enough: you need tags, notes, categories assigned to images and videos, or the ability to store audio and video along with still pictures in flexible 'project' containers, but still available for re-use. A Digital Asset Management system is what you need, or a DAM.
The DAM takes the place of the photo librarian you would otherwise need to hire to manage your vast collection of construction drawings, client sketches, or product shoots. It allows you to easily store and retrieve the exact image, video clip or audio file when all you know is an approximate date it was created, or a couple of key words you KNOW are associated with it.
A very flexible DAM is Resource Space. Originally developed for Oxfam GB by Neale Hall and Dan Huby of Montala and is in daily use by their internal resources team to manage and distribute over 30,000 photo, text and video resources. The system allows for customizable work flows along with tagging, categorization, on-the-fly viewing of video and audio content in browser-based viewers, and supports many different file types, video and audio codices.
The modern office space runs on many varied types of communication, both written and spoken. One of the most widely used forms of 'instant communication' today is the Instant Messenger. Anyone who has used a computer in the past 10 years is familiar with AOL Instant Messenger, Yahoo or MSN and the 'IM'. This common form of chat however can be an enterprise's biggest headache, not only in terms of lost productivity, but also breached security.
While recognizing the need for IM connectivity for its workers a business has to weigh the benefits of allowing this 'necessary evil' within the confines of the network space. One solution is running a local 'chat server.' Openfire is just such a service. Openfire is a real time collaboration (RTC) server licensed under the Open Source GPL. It uses the only widely adopted open protocol for instant messaging, XMPP (also called Jabber). Openfire is incredibly easy to setup and administer, but offers rock-solid security and performance.
Small and large businesses alike can deploy an Openfire server and instantly have a communication avenue recognized by just about every employee, but also be secure in the knowledge those employees are continuing to operate under the security guidelines dictated by the company.